Bylaws Of The TSA-SVC (Adopted July 15th, 1997)
Constitution and By-laws (TSA-SVC)
Article I, Name and Purpose
Section I: Name
The name of the organization shall be the Traffic Signal Association, Silicon Valley Chapter.
Section II: Purpose
The purpose of this organization shall be the furtherance of the technical knowledge of traffic signals and the immediate allied fields.
Section III: Ethics
A. This organization shall not engage in any type of political activities, nor shall it be used in any way as a pressure group to enhance the standing of any of its members.
B. This organization shall subscribe only to its prime purpose and objectives. “Furtherance of the technical knowledge of traffic signal and their immediate allied fields.”
Article II, Membership
Section I: Residence
There shall be no residence requirements.
Section II: Requirements
Active Membership – All persons interested in the traffic signal and allied electrical fields may be eligible for active membership.
Life Membership – Retired – Any member upon retirement who is no longer gainfully employed, and has been a member in good standing for five (5) consecutive years, may on written request to the Secretary, be issued a Paid Up Life Membership in the Association. This membership shall carry all privileges.
Article III, Officers
Section 1: President
The President shall be the chief executive officer of this Association. This officer shall serve a term of one calendar year, and shall be eligible for re-election, not to exceed two consecutive terms. The President shall provide the general direction of the affairs of the Association, shall preside at all meetings, and shall receive the reports of the officers and committees at the general meetings. The President shall appoint the personnel of all committees subject to approval of the elective officers.
Section 2: Vice-President
The second officer of the Association shall be the Vice-President. This officer shall serve a term of one calendar year, and shall be eligible for re-election, not to exceed two consecutive terms. The duties of the Vice-President shall be to assist the President and to preside over meetings in the absence of the President.
Section 3: Secretary
The third officer of this Association shall be the Secretary. This officer shall serve a term of one calendar year, and shall be eligible for re-election, not to exceed two consecutive terms. The duties of the Secretary shall be to observe the directives of the President and keep an active record of all things to be written. It shall be the Secretary’s duty to record the Minutes of each meeting and to engage competent personnel to assume the Secretary’s duties in their absence.
Section 4: Treasurer
The fourth officer of the Association shall be the Treasurer. This officer shall serve a term of one calendar year, and shall be eligible for re-election, not to exceed two consecutive terms. The duties of the Treasurer shall be the administration of the approved budget under the direction of the President, and the preparation of an annual financial report to the Association on the first calendar meeting of each new year. The Treasurer shall receive all moneys and be custodian of all funds of the Association, and shall keep an accurate record of all orders, bills, claims, and demands and pay out the same by order of the President, with the consent of the membership.
Section 5: Elections
Clause A: Nominations and seconds of candidates for the offices of President, Vice-President, Secretary, and Treasurer shall be made by a nomination committee, appointed by the incumbent President, and/or from the floor on the fourth business meeting of each year.
Clause B: When the candidates for each office are determined, the Secretary shall have ballots printed. The ballot shall contain the names of the candidates for each office in their proper order. A blank line shall also be included in each office section for write-in candidates.
Clause C: Each member shall receive one election ballot, one election ballot envelope and one return envelope by U.S. Mail.
Clause D: The member shall vote for the persons of their choice, one for each office, and place their ballot inside the ballot envelope. They will then seal it and enclose it in the return envelope. The voter will then sign their name on the back of the return envelope and mail it to the Secretary.
Clause E: Final date for return of the ballots shall be decreed each year by the President, in order to coordinate the return of the ballots at the next business meeting.
Clause F: Upon receiving the ballots, the Secretary shall hold them, unopened, until the next business meeting. An assigned committee at that time will check them for voting eligibility, open them, count votes and inform the members of the results.
Clause G: Improperly marked ballots or ballots not sealed in ballot envelopes shall be decreed void.
Clause H: Installation shall be held at the first meeting of the year.
Section 6: Other Officers
It shall be the prerogative of the President to appoint special officers who shall serve as Chairperson of their respective committees subject to approval of the elective officers. Appointed special officers shall be considered ex-officio.
Section 7: Cabinet
The Cabinet shall be called at the pleasure of the President and shall consist of the elected officers, ex-officio officers and the out-going President, who shall serve for a period not to exceed one year. The Cabinet shall carry on the business of the Association during the interim between meetings. All actions of the President or the Cabinet shall be subject to the approval of the association’s membership at its next regular meeting. The Cabinet may remove any of its appointed members upon three-fifths vote of the appointed membership.
Article IV, Governing Procedures
Section 1: Conduct of Meetings
All regular meetings shall be conducted with the following order of business.
a. Reading of the minutes.
(1) A printed copy of the Minutes shall be made available to all members present. Reading of the Minutes is not required except at the request of any member present.
b. Reception of Applications for Memberships.
(1) The Secretary shall invite applicants to introduce themselves.
c. Introduction of New Members and Guests.
d. Miscellaneous and Unfinished Business.
e. Bills and Communications of the Association.
f. Reports of all committees.
g. New Business.
h. Entertainment, Speakers, and Demonstrations.
Section 2: Legislation
Clause A: The amount of Association dues shall be decided by a majority vote of the membership. Such decision will become a part of the By-laws.
Clause B: In all other matters decisions shall be made by majority vote of the members present.
Clause C: Each member’s dues shall become due annually at the first meeting after their membership anniversary date.
Clause D: Recall of Officers. Any officer may be removed for failure to fulfill the obligations of his office or conduct unbecoming a member of the Association. Demotion shall not carry the penalty of expulsion. Removal petitions must carry the signatures of 20% of the membership. Petitions must be submitted at a regular meeting and the recall is subject to 5/6 of the membership present. The vote shall be by secret ballot only.
Clause E: Filling the vacant office. Should a vacancy occur due to removal, resignation, or death it shall be filled as follows: If among the elective officers of Vice-President, Secretary, or Treasurer the remaining officers shall step up to the vacant office, if willing and a new Treasurer shall be elected to fill the vacant office. However only the Vice-President will be allowed to fill the President’s office. Should officers not care to be moved then a special election shall be announced by the President and held to fill the unexpired term. Should a vacancy occur among the ex-officio officers the President shall without delay, make a new appointment.
Clause F: Procedure. “Robert’s Rules of Order” shall be followed in business meetings of the Association provided those rules do not conflict with these By-laws.
Clause G: Policies.
(1) It shall be the duty of the President to direct the Treasurer to provide a Revolving Fund not to exceed one hundred dollars ($100) for the use of the Secretary as a petty cash fund for current expenses of the Association. Expenditures in excess of this amount requires a majority vote of the membership present at any regular meeting. It is the duty of the President to inform the membership at each meeting of the deficit in the Revolving Fund as it accrues, and the Secretary may move for the adoption of a motion to restore the Revolving Fund to its normal amount.
(2) All checks must be signed by any two of the four presiding officers.
Clause H: Meetings. It shall be the duty of the President to have at least six regular meetings per calendar year. Time and place to be decided by the President. The general order of business of any regular meeting shall subscribe to Article IV, Section 1.
Clause I: Installation of New Officers. It will be the duty of the President, before stepping down from office, to see that all new officers are properly installed. Should the President resign from office before their year is finished they are still obligated to see that a successor is properly installed.
Article V, Amendments
Section 1: Organization
Amendments to this Constitution and By-laws may be initiated by a majority vote of the Cabinet, or by 10% of the membership of the Association.
Section 2: Presentation
A properly signed copy of the proposed Amendment must be presented to the membership of the Association at the time of notification of the meeting at which the voting on the Amendment will take place.
Section 3: Adoption
Final adoption on the proposed amendments shall be taken at the first regular meeting following their presentation to the Association. A two-thirds majority of the Association’s membership present at the meeting shall be required for adoption.